We, ScreenSkills, (we/us/our), are committed to protecting and respecting your privacy.
If you are allowing your child to use the ScreenSkills website, references in this Policy to ‘your personal data will mean your child’s personal data.
The ScreenSkills website is controlled by us from our offices in the United Kingdom (UK). Personal data collected by ScreenSkills via the website or otherwise is processed in compliance with the UK General Data Protection Regulation (UK GDPR), tailored by the Data Protection Act 2018. For the purpose of the UK GDPR, we are registered as a Controller (our registration number is Z8941934) and our Data Protection Manager is:
We do not deliberately target users overseas but if you choose to visit the ScreenSkills website from outside the UK, you do so with the understanding that any personal data collected from the website will be processed in compliance with the UK data protection laws.
If you are under the age of 13, please get permission from your parent before you provide personal data through the ScreenSkills website.
The use of your personal data for the purposes set out below is lawful because one or more of the following applies:
If we ask you for your consent, we will always make it clear that the provision of your personal data is optional.
Where we need to process certain categories of personal data, which are regarded in data protection law as more sensitive and are known as ‘special category data’ (i.e. your health data or diversity data - please see more information below), in addition to an appropriate lawful basis, our processing complies with Article 9 of the UK GDPR and, where relevant, meets a condition in Section 10 and Schedule 1 of the Data Protection Act 2018, for example where:
When you visit the ScreenSkills website, we may collect and process the following personal data:
Personal data collected by ScreenSkills, through our website or otherwise, is often limited to contact details and some basic information about your area of work and employment status, but may include other information necessary to provide a particular service you have requested. For example, if you are applying for a service for which government funding is available, you may need to answer certain additional questions, such as your age and your current education and employment status, in order for us to evaluate whether you are eligible for that funding.
When setting up your basic ScreenSkills profile, you will be asked for additional information that helps us evaluate the people we are reaching and supporting. This information is optional for you to give, and the reasons we collect each type of data are given on the form. If you are applying for particular services, you may need to update this personal information (if you haven’t already) to allow us to evaluate your eligibility.
We may also need to process certain categories of personal data, which are regarded in data protection law as more sensitive and are known as ‘special category data’. Special category data might include information about your health (for example, details of any disabilities), or data revealing your racial or ethnic origin or trade union membership, where you shared this information with us.
Where Positive Action is being used for particular services or opportunities, those cases will be clearly noted on the application and you will be asked for your consent.
The personal data that we collect and process is primarily used to enable us to provide our services to you. For example, we may use your personal data for the following purposes:
We will not make any decisions about you using automated means to process your personal data, and we will notify you in writing if this position changes.
Occasionally, we may wish to send you information about our products, services and activities. We will only process your personal data for direct marketing purposes with your consent. You can withdraw your consent at any time by contacting us by email at: firstname.lastname@example.org.
All information you provide to us is stored, usually within the UK or the European Economic Area (EEA), on secure servers hosted by us or third parties providing hosting or other services for us.
We store application details including personal, sensitive data in electronic forms which are filed on our secure intranet. Hard copies of application forms are stored in lockable cabinets in a secure office environment.
Owing to matters such as financial or technical considerations the information you provide to us may be transferred to countries outside the European Economic Area (EEA), which are not subject to the same data protection regulations as apply in the UK. We may do this as some corporate systems are hosted on servers outside of EEA e.g. USA, Switzerland etc.
We meet our obligations under the UK GDPR by ensuring that the information has equivalent protection as if it were being held within the EEA. This will usually be because the country either benefits from an adequacy determination and/or, where appropriate, we have entered into a Data Processing Agreement with the third party which contains model EU clauses recognised as a valid data transfer mechanism in the UK.
We take every reasonable precaution to protect against the loss, misuse or alteration of your personal data and to ensure that it will be processed in accordance with this Policy. Unfortunately, the transmission of data via the internet is not completely secure and therefore we cannot guarantee the security of data sent to us electronically. You acknowledge and accept that, despite our efforts to protect your personal data, there is a risk that others may try to intercept the information you provide to us. Transmission of your personal data is entirely at your own risk. Once we have received your personal data, we use strict procedures and security features to prevent unauthorised access. Where we have given you (or where you have chosen) a password so that you can access certain parts of our site, you are responsible for keeping this password confidential.
We will not disclose your personal data to third parties, except where the data may be provided to a third party company to enable it to provide a service for us, such as email newsletter tools e.g. Mail Chimp or web agency. We share with our service providers only that data that is strictly necessary to provide the service and we have appropriate agreements in place that require them to comply with data protection laws and protect your personal data with the same care as we do.
Your personal data - your name address, contact details etc. - will only be shared with partners or funders connected by contract with the training opportunity you have applied for. Where we need to share it with a specific organisation, e.g. the BFI or our training provider partner, we will ask your (or, if you are a child, your parent’s) permission to do so.
We may disclose your personal data if we are required to do so under a legal obligation and may use external data for the purposes of fraud prevention and credit risk reduction.
Other than this, we will not share your personal data with other organisations without your consent.
We only keep your personal data for as long as we need it or for as long as we are required by law to keep it.
We have taken care to ensure that the information on the ScreenSkills website is correct. However, no warranty, express or implied, is given as to its accuracy and the ScreenSkills website does not accept any liability for error or omission. The ScreenSkills website is not responsible for how the information is used, how it is interpreted or what reliance is placed on it. We do not guarantee that the information on the ScreenSkills website is fit for any particular purpose. You should also be aware that the availability of courses of study is subject to conditions applied by individual institutions at their sole discretion.
You will find links to third party websites on the ScreenSkills website. These third party websites should have their own privacy policies which you should check before you submit any personal data to them. We are not responsible and do not accept any liability for the privacy practices or content of such websites. The ScreenSkills website does not endorse any of the products or services of third party organisations contained within its sites unless expressly stated.
You have the right to request confirmation if we are processing your personal data, and where it is the case, access to your data and some additional information about the way we’ve been processing it. You can exercise your right through making a Subject Access Request. You can make a request in writing or orally but we encourage you to email us at email@example.com, whenever possible. More details about how to make a request and the procedure can be found on our Data Subject Access Request page.
In addition to your right of access, in certain circumstances you also have the following rights:
Please note that all of these rights are subject to certain safeguards or exemptions, and we will always respond to your request in accordance with data protection law. To exercise any of these rights, please contact us, preferably at firstname.lastname@example.org.
If you are not happy with the way in which we have processed or dealt with your personal data, you can complain to the Information Commissioner’s Office. Further details about how to complain can be found on our complaints page.
This policy was last modified on 15/03/2021.