High-end TV Skills Fund: NI production secretary/junior coordinator programme

The HETV Skills Fund is looking for a training provider or organisation who can design and run a Northern Ireland production secretary/junior coordinator programme for a minimum of six trainees.

This programme is aimed at professionals working outside the screen industries in hospitality, events, operations or administrative roles or those in junior roles in unscripted/children’s television and who are from or working in Northern Ireland (all applicants must provide proof of their right to work in the United Kingdom).

At the end of the training, ScreenSkills will endeavour to source subsidised 15-week high-end TV production secretary/JPC placements in Northern Ireland for a maximum of three trainees.

Who can apply?

We seek applications from training providers and organisations who have a proven track record of delivering successful industry standard training projects from design to evaluation and who can demonstrate an ability to promote their programme, recruit candidates and manage logistics within Northern Ireland.

The provider will need to demonstrate their knowledge and understanding of high-end TV training requirements, including the diversity challenges facing the industry.

ScreenSkills particularly welcomes applications from providers based in Northern Ireland, but all qualified UK providers are welcome. ScreenSkills values partnerships between organisations and/or with freelancers who have had a career in production management.

Training providers must:

  • demonstrate evidence of appropriate, recent engagement with the High-End TV industry in the design and delivery of the programme.
  • meet critical diversity aims as outlined in this tender, including:
    • compliance with relevant Fair Employment law (Fair Employment and Treatment (NI) Order 1998)
    • having all applicants of the programme, who are based in Northern Ireland, fill out a Fair Employment Monitoring Questionnaire, and collect the data relating to their community background and sex,
    • making reasonable adjustments to the training (whether face-to-face, content or online) to ensure that it is accessible to a diverse audience,
    • having an equality policy in place as an employer,
    • having a monitoring system in place to track the diversity of the delegates, see this guide,
    • providing diversity and inclusivity training to facilitators – (see free ACAS online training, plus LRA guidance on recruitment in Northern Ireland )
  • develop a clear structure for the training, ensuring that it is outcome focused.
  • co-brand the programme with ScreenSkills to ensure that stakeholders know the training is funded by the ScreenSkills HETV Skills Fund.
  • We require all Skills Fund-funded programme participants to set up a ScreenSkills profile via our website which allows us to gather data and track beneficiaries. Usually, this happens at application stage, but it is the trainer’s responsibility to ensure that all participants complete their profile and diversity data before the training begins.
  • ensure that the delegates complete the end of initiative survey at the end of the training, ensuring their feedback and contact data is supplied to ScreenSkills.

Key requirements

The training provider or organisation must set up, manage, market, recruit and deliver a programme for individuals working in organisational/ administrative roles outside the TV industry ( theatre, hospitality, events etc) or for those working in junior roles in non-scripted to give them the training, support and pastoral care to move into the role of production secretary/junior coordinators in the High-End TV industry.

The emphasis of the sessions should be on transfer skills and should include:

  • Overview of the production process and the role of the production office within the creative process
  • Setiquette, introduction to HETV production protocols and briefing on privacy, confidentiality and health and safety requirements.
  • Introduction to paperwork, software and processes used by production offices to manage relevant aspects of budget, schedule and personnel.
  • Advice on cultural expectations and working practices in HETV, supplemented by tips on boundary setting, developing resilience and problem-solving.
  • People skills/ building effective professional skills
  • Guide to networking and finding work

The trainer should ensure that all candidates complete the relevant free e-learning industry modules as provided on the ScreenSkills website, including Getting Started in the Screen Industry, Work Well, Tacking Bullying and Harassment and Mental Health Awareness.

The HETV Skills Fund is open to all programme designs likely to reach and engage the intended audience and effectively equip those trained to contribute to production office efficiency and effectiveness. The training provider will support the HETV team to source placements where possible.

Not every trainee selected for the programme will receive a subsidised placement. The training provider, in partnership with the ScreenSkills HETV team will support additional trainees in identifying opportunities within other HETV production accounts teams. Following the training, the training provider will produce six alumni profiles to help the ScreenSkills HETV team secure subsidised placements for three participants on high end television productions. .

The ScreenSkills High-End TV Skills Fund will provide placement funding of £600 a week for 15 weeks for three  trainees totalling £27,000.

Not every trainee selected for the training will secure a subsidised placement. The training provider, in partnership with the ScreenSkills HETV team, will signpost opportunities within other HETV production accounts teams to trainees who do not secure a subsidised placement.

Participant inclusivity aims

The training should be for a minimum of 6 people with backgrounds in organisational/ administrative roles outside the TV industry such as theatre, hospitality, events or for those working in junior roles in non-scripted who are from or working in Northern Ireland (all applicants must provide proof of their right to work in the United Kingdom).

As an equal opportunity provider, you will ensure that participants from all backgrounds are provided with the same opportunities in Northern Ireland.

Diversity and inclusion

In addition to the requirements above, the programme must sit within ScreenSkills’ HETV diversity aims:

  • 50% Woman
  • 20% Black, Asian and Ethnic Minority
  • 10% Disabled
  • 10% LGBTQ+

ScreenSkills aims to go beyond legal diversity requirements and considers additional measures of inclusivity, including:

  • employment status
  • whether a person is returning to work following leave
  • geographical location
  • socio-economic background.

Trainers will need to demonstrate how they plan to deliver against these aims at the start-up meeting. If a provider is struggling to meet their diversity and inclusion aims during recruitment, this must be communicated in writing. If any aims have not been achieved at the end of the programme, providers must show robust evidence why not. Failure to do so will put the project at risk of loss of funding.

ScreenSkills will need to sign off the composition and calibre of the shortlisted cohort before places are confirmed with participants.

How to apply

At this stage we are requesting an expression of interest. Training providers and organisations will be asked to provide a one-page document outlining the key aspects of the delivery plan, how the key requirements of the programme will be met, information about the company and the provider’s capacity to deliver the programme.

We are looking for bids up to £38,000 which comprises £11,000 for recruitment, delivery, management and training costs plus £27,000 to support placement delivery. Sourcing of placements will be delivered by the ScreenSkills HETV team with support from the contracted training provider. Bids that can demonstrate funding match to maximise the budget will be welcome.

Deadlines

All expressions of interest should be sent directly to Training and Liaison Manager Northern Ireland Liz Barron via the 'register interest' button below by COB on 22 August 2022.

If you are successful in being shortlisted, you will be required to submit an online application form and a budget.